Built with a working site team
What needs doing in your building, before 8am.
Runstead is the daily system for whoever runs the site. What’s overdue, what’s been reported, who’s coming in, and where the certificates are.
The problem
Running a building from paper, a phone and a memory.
Most site managers already do all of this. The system is a folder, a notebook and the corridor.
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Checks on paper
The fire alarm log is in a folder in the office. Whether it was done this week is a walk away.
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Problems arrive in the corridor
A member of staff mentions the leak at the gate. By lunchtime it is one of six things you were told, and none of them is written down.
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Certificates in a cabinet
The gas safety certificate is in a drawer. Its expiry date is in someone’s head.
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Nobody can answer the question
When leadership asks whether the building is compliant, the honest answer takes an afternoon to find.
What Runstead does
One place for the whole building.
Four things, kept together, on your phone and on the office desktop.
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Checks, recorded in one press
Every routine check with its schedule. Today shows what is due; recording it is one press, and it is in the record with your name.
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Problems reported by anyone
Staff use the building’s own link. No app, no login. What they report is a ticket with their name on it.
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Jobs on the operative’s phone
A ticket becomes a job, given to a person. They start it, and close it with a note and a photo.
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Certificates that know their dates
Upload a certificate. Runstead reads the issuer and the dates and suggests where it belongs. The expiry goes on the calendar.
How it works
The day, in order.
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1 08:00
Open it, and it’s already sorted
Today shows what needs your attention, what’s due, and who’s coming in. An overdue check has a red dot. Recording a check is one press.
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2 09:40
A member of staff reports a leak
Nothing to install, nothing to log into. They open the building’s own link, say what’s wrong and where, and it’s a ticket with their name on it.
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3 11:15
It becomes a job, and Dee gets it
You make a job from the ticket and give it to Dee. It’s on her phone. She starts it, and closes it with a note and a photo. The history writes itself.
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4 15:00
The gas certificate arrives
Upload it. Runstead reads the dates and the issuer and suggests where it belongs. You confirm. Next year’s expiry is already in Coming up.
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5 Any time
Say it while you walk
“Book the alarm engineer for Tuesday at half nine.” One card comes back with what it understood. You press Create, or fix it first. Nothing is written until you do.
For whoever signs it off
How the records are kept.
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Every check, ticket and job keeps its history. Entries are added, never rewritten, so the record shows who did what and when.
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Each building’s data is separate at the database. Row-level security decides what a request may read. It is not left to the application to remember.
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Three roles, and documents per person. Manager, maintenance operative, leadership. A document is seen only by the people the manager has named. The people who report problems are never users.
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Your records and documents are held on servers in London. Encrypted backups are kept in the EU. When someone uses the assistant or uploads a document, it is read by OpenAI in the US under a data-processing agreement. It is not used for training and is deleted within 30 days.
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Nothing is added to your records until a person confirms it. A rule, an email or the assistant can propose a ticket, a job, a date or a document. Someone on your team confirms each one.
Pricing
Talk to us.
We haven’t published prices yet. Tell us about your building and we’ll give you a figure.
Questions
Things people ask.
Does someone reporting a problem need an account?
No. They open the building’s own link, say what’s wrong and where, and give their name. The people who report problems are never users.
Where is our data held?
On servers in London, with encrypted nightly backups in the EU. When someone uses the assistant or uploads a document, it is read by OpenAI in the US under a data-processing agreement. It is not used for training and is deleted within 30 days.
Who can see a document?
Only the people the manager has named. There are three roles: manager, maintenance operative and leadership.
Does it work on a phone?
Yes. Operatives run their jobs from a phone and the office works on a desktop. It is one web app, with nothing to install.
Can Runstead change something without us?
No. A rule, an email or the assistant can propose a ticket, a job, a date or a document. It becomes part of your records only when someone on your team confirms it.
Can we bring in the certificates we already have?
Yes. Upload them, and Runstead reads the issuer and the dates and suggests where each one belongs. You confirm each one.
See it at your building.
Email us and we’ll walk you through it with your own site in mind.